Leveraging Technology for Maintenance and Calibration: Going Paperless

In the past, the transition to paperless had been a challenge for companies because of limited technology.  Companies that had previously gone paperless often had to create alternative methods of achieving processes including substituting ways to handle on-going document storage, electronic Part 11 compliance and data collection in the field (more on this below). As a result, these companies had many complicated paperless processes.

Today, the components of paperless systems are widely available and simplified. This is a result of advancements in technology and acceptance of compliance requirements. Integration of the following components have opened the door to low cost paperless implementations and productivity and cost saving benefits:

• Acceptance of Part 11 – with electronic signatures and audit trails
• Automation of processes and workflows
• The ability to access and record data in the field
• Calibration and maintenance technician buy-in
• The ability to store data in an organized, guaranteed manner without the risk of broken links and lost files

Advancements in technology have also created numerous additional paperless benefits. These benefits include efficiently utilizing capital within a company by cutting labor intensive, inefficient work and eliminating the need to file paper data sheets. In addition, changing to paperless also enables vast data tracking capabilities and implements powerful key performance indicators. The ability to track data is especially beneficial across multiple manufacturing sites at a corporate level.  By leveraging technology, you can cut unnecessary spending.